Policy Plan 2022


    Throughout 2022 the SIF will focus on meeting its object of supporting activities of the International Federation of Library Associations and Institutions (IFLA) in one or more of the following areas: to promote the international support, cooperation, exchange of information, education, research and development within the scope of the library and information service sector, and to protect, preserve and document written and printed cultural heritage.

    The Board of Directors will meet in April and in December, and electronically as required.


    The SIF will raise funds through donations.

    Deployment of Funds

    The SIF will make donations through grants where it considers the purpose to meet the goals of the SIF, for example to support advocacy and capacity building activities managed by IFLA, and activities within IFLA’s Key Initiatives.

    The Board of Directors will determine the amount and terms of any donation it deploys. Foundation funds may be used for: 

    • Support for development of IFLA and/or the benefit of members
    • Growth of the organization
    • Contribution to relevant activities of the IFLA World Library and Information Congress (WLIC)
    • Grants for IFLA WLIC participation from developing countries
    • As leverage when requesting other grant-making bodies to support IFLA
    • Support for projects that are of strategic value to IFLA

    The Foundation would expect that the priority for the allocation of its grant funding would be for activities that are unlikely to be funded through other sources or bodies.

    The Foundation would consider written proposals from the IFLA Governing Board or the Secretary General. These proposals should meet both IFLA’s strategic priorities and the purposes of the Stichting. In considering proposals, the Board of Directors need to take into consideration any perceived conflict of interest of Board of Directors, for example as both the President and President-elect are Board of Directors, proposals that may directly benefit the operation of these positions will not be considered.

    In considering grant proposals the Board of Directors will take into account:

    • Strategic dimension: does the proposal meet the objects of the SIF and the strategic directions of IFLA?
    • Ethical dimension: does the proposal meet the values implicit within the SIF objects and explicit in relevant IFLA policies and manifesto?
    • Financial dimension: is the proposal within the scope of the SIF funding capacity and priorities?
    • Sustainability dimension: does the proposal have the potential to build capacity and strengthen international librarianship?
    • Public benefit: is the proposal for public benefit, or private purposes of the SIF?
    • Feasibility: how achievable and realistic is the proposal and how likely is its success?

    Depending on the type of grant approved the Board of Directors may require that the SIF enters into a formal agreement with funded parties that will include the responsibilities of each party, reporting requirements and evaluation, and that funds will only be released on invoice from the funded party when and as required for the grant.

    The Foundation will also deploy the funds necessary to cover costs incurred for legal advice relating to its statutes, any required taxation or other advice related to its activities, and accounting, audit and management/administration costs.

    In 2022, subject to the level of reserves and taking into account SIF estimated operating costs, the Foundation may consider providing a general grant to support IFLA’s strategic activities that meet the goals of both the Foundation and IFLA such as major projects that are of strategic value to IFLA through its Key Initiatives; advocacy representation at international or regional meetings or congresses of significance to the sector and strategic value to IFLA.

    Further, the Foundation may fund the 2022 membership fees for library association and institution members that are unable to pay their IFLA membership due to the impact of natural or warfare/conflict disasters.

    Management of assets

    SIF reserve and cash funds are invested in standard no risk savings accounts with one or more of the major Dutch banks that are government guaranteed. Cash that is unlikely to be needed in the short term, may be moved to longer term savings accounts where minimum terms (e.g. three or six months) are required for a somewhat higher rate of interest.

    The SIF utilizes the services of IFLA to assist with the management of assets and governance requirements. The Board of Directors and IFLA may decide on an annual basis whether these services will be charged to the SIF or provided by IFLA on an in kind contribution basis.

    Arcadia Programme: Knowledge Rights 21

    SIF is the recipient of funding granted from the Arcadia Fund for the Knowledge Rights 21 Programme, which aims to strengthen advocacy capacity around copyright issues at the national level, and support the achievement of policy reform goals. The grant comes to a total of 3MEUR over three years, running from the end of May to the end of May.

    With the first six months focusing on getting governance processes and committees established, as well as making initial hires and launching work, the first half of 2022 will therefore focus on delivering on commitments. In particular, we would anticipate seeing:

    • The launch and completion of work packages delivering new research insights on questions around eBooks (both scholarly and trade), open norms, contract override and technological protection measures (and their impacts on the enjoyment of limitations and exceptions to copyright), rights retention and open licensing, and a secondary publishing right.
    • The launch of a copyright and advocacy training course which would focus on building capacity among libraries across Europe to advocate for reforms to copyright laws and policies.
    • The development of a database of contacts across Europe, as well as an understanding of the landscape around open knowledge and copryight within European countries. These will form the basis of the establishment of a set of national networks bringing together libraries and others. We will start to open the possibility up to national networks to bid for funding to support their own activities around copyright advocacy
    • This database will also allow for the identification of individuals who may be able to act as regional coordinators, providing additional support for the work of national networks.
    • The launch of communciations around key issues covered by the Programme.

    In the second half of the year, assuming that the Arcadia Fund chooses to continue to fund the Programme, the focus will move onto the following:

    • Drawing on research and other results from Year 1 work packages in order to inform training and advocacy at the national level
    • Identifying further areas where research or other investment of effort would be helpful in achieving the goals of the programme as a whole
    • Building further the capacity of national networks to form and take action in support of the goals of the programme, including through the awarding of sub-grants
    • Building further the network of regional coordinators who can support copyright capacity building at the national level across Europe

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