Policy Plan 2017

    Activities

    Throughout 2017 the SIF will focus on meeting its object of supporting activities of the International Federation of Library Associations and Institutions (IFLA) in one or more of the following areas: to promote the international support, cooperation, exchange of information, education, research and development within the scope of the library and information service sector, and to protect, preserve and document written and printed cultural heritage.

    The Trustees will meet in Athens in April and December, and electronically as required.

    Fundraising

    The SIF will raise funds through donations.

    Deployment of Funds

    The SIF will make donations through grants where it considers the purpose to meet the goals of the SIF, for example to support advocacy and capacity building activities managed by IFLA, and activities within IFLA’s Key Initiatives.

    The Trustees will determine the amount and terms of any donation it deploys.
    Foundation funds may be used for:

    • Support for development of IFLA and/or the benefit of members
    • Growth of the organization
    • Contribution to relevant activities of the IFLA World Library and Information Congress (WLIC)
    • Grants for IFLA WLIC participation from developing countries
    • As leverage when requesting other grant-making bodies to support IFLA
    • Support for projects that are of strategic value to IFLA

    The Foundation would expect that the priority for the allocation of its grant funding would be for activities that are unlikely to be funded through other sources or bodies.

    The Foundation would consider written proposals from the IFLA Governing Board or the Secretary General that had been considered and put forward to it through the IFLA Executive. These proposals should meet both IFLA’s strategic priorities and the purposes of the Stichting. In considering proposals the Trustees need to take into consideration any perceived conflict of interest of Trustees, for example as both the President and President-elect are trustees proposals that may directly benefit the operation of these positions will not be considered.

    In considering grant proposals the Trustees will take into account:

    • Strategic dimension: does the proposal meet the objects of the SIF and the strategic directions of IFLA?
    • Ethical dimension: does the proposal meet the values implicit within the SIF objects and explicit in relevant IFLA policies and manifesto?
    • Financial dimension: is the proposal within the scope of the SIF funding capacity and priorities?
    • Sustainability dimension: does the proposal have the potential to build capacity and strengthen international librarianship?
    • Public benefit: is the proposal for public benefit, or private purposes of the SIF?
    • Feasibility: how achievable and realistic is the proposal and how likely is its success?

    Depending on the type of grant approved the Trustees may require that the SIF enters into a formal agreement with funded parties that will include the responsibilities of each party, reporting requirements and evaluation, and that funds will only be released on invoice from the funded party when and as required for the grant.

    Depending on the type of grant approved the Trustees may require that the SIF enters into a formal agreement with funded parties that will include the responsibilities of each party, reporting requirements and evaluation, and that funds will only be released on invoice from the funded party when and as required for the grant.

    The Foundation will also deploy the funds necessary to cover costs incurred for legal advice relating to its statutes, any required taxation or other advice related to its activities, and accounting, audit and management/administration costs.

    In 2017, subject to the level of reserves and taking into account SIF estimated operating costs, the Foundation may consider providing a general grant to support IFLA’s strategic activities that meet the goals of both the Foundation and IFLA such as major projects that are of strategic value to IFLA through its Key Initiatives; advocacy representation at international or regional meetings or congresses of significance to the sector and strategic value to IFLA.

    Further, the Foundation may fund the 2018 membership fees for library association and institution members that are unable to pay their IFLA membership due to the impact of natural or warfare/conflict disasters. 

    Management of assets

    SIF reserve and cash funds are invested in standard no risk savings accounts with one or more of the major Dutch banks that are government guaranteed. Cash that is unlikely to be needed in the short term, may be moved to longer term savings accounts where minimum terms (e.g. three or six months) are required for a somewhat higher rate of interest.

    The SIF utilizes the services of IFLA to assist with the management of assets and governance requirements. The Trustees and IFLA may decide on an annual basis whether these services will be charged to the SIF or provided by IFLA on an in kind contribution basis. 

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